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Reference Letter Guidelines and Form
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Mentor Letter of Support Guidelines and Form
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We will be accepting applications for the next class of Heme Scholars July 2015 through mid-October 2015 with a start date of June 1, 2016. Earlier start dates can be considered to accommodate special circumstances.
Please contact us with any questions.
Timeline for 2015-2016 Applications
July 2015-mid-October 2015 - Applications accepted
October 19, 2015 - Due date for submission of complete application materials
mid-October-December 2015 - Candidate interview, internal review and approval
mid-late December 2015 - Initial decision announcement (pending NIH approval)
December 2015-January 2016 - Final review and approval (NIH)
June 1, 2016 Heme Scholar start date
The application review process
The review of applications and the selection of Scholars is the responsibility of the Advisory Committee and Program Director. Offers will be made to those judged outstanding with respect to past academic and/or research performance, commitment to a career in clinical investigation in non-malignant hematology, and strong support from knowledgeable references. Acceptance into the program also requires review of the applicant's credentials by NIH to confirm eligibility.
Items you will need to complete your application
The two-page form requests basic information, names of references and mentors, and a signature. The form includes a checklist for other required items. Instructions are included that cover most of the topics addressed on this web page.
Career Development Plan
Please submit a 3-5 page career development plan that should include, but is not limited to, the following points:
What are your career goals?
What is your relevant past research experience and graduate coursework if any?
What coursework do you plan to take and why?
Who are your mentors and why have you selected them?
How many years do you expect to request support under this award?
How will receipt of the award change or affect your career plans?
Your research plan should follow the standard NIH structure and be no more than 5 pages in length:
Abstract - a one paragraph summary of the research plan
Specific Aims - one concise paragraph or less is recommended
Background and Significance - briefly sketch the background leading to the present application, critically evaluating existing knowledge, and specifically identify gaps that the project is intended to fill. Less than one page is recommended.
Preliminary Data - little or no preliminary data are expected for career development program applications. No more than one-half page is recommended.
Research Design and Methods - describe the research design conceptual or clinical framework, procedures, and analyses to be used to accomplish the specific aims.
Literature Cited - this section does not count against the 5-page limit, but please confine the references to relevant and current literature.
It is important to relate the Research Plan to your career goals. Although applicants are expected to write the Research Plan, the primary Mentor should review a draft of the plan and discuss it in detail with the applicant. Career Development Award applications do not require the extensive detail usually incorporated into standard research grant applications, but a fundamentally sound plan and methods should be provided.
NIH Biographical Sketch
The Biographical Sketch in the standard NIH format may not exceed five pages. Please see the instructions on the NIH website for detailed instructions, examples, and forms.
Division Chief or Program Director(s) Letter of Support
In a letter that is included with your submitted application, your Division Chief or Program Director must attest to his/her/their support of the application. Depending upon the rank and department affiliation of the applicant, this letter might reasonably be co-signed by more than one supervisor or chief. Letters in support of Assistant Professor applicants must be signed by the Division Chief. Letters in support of Fellow applicants must be signed by the training program director.
The following points must be included:
75% protected time will be guaranteed for the duration of the award
Any service duties will only be in fields related to non-malignant or malignant blood diseases. In particular, the applicant will not be assigned to solid tumor, cardiology or stroke clinics.
What is the candidate's potential for future leadership in non-malignant hematology research?
Letters of Reference
Request two additional letters of reference, including at least one from a faculty member (at Washington University or elsewhere) with whom you have worked in some significant capacity. Provide each of your references with a copy of the Reference Letter Guidelines, which can be downloaded from the link at the top of this page (link to it). These confidential letters should be sent directly to the program office. Letters must arrive by the due dates.
Mentors and Letters of Support
Each successful K12 scholar applicant will have two mentors for his/her training period, selected from the K12 Program Faculty. The candidate may propose mentors that are not on the current roster, subject to approval by the Advisory Committee. Both proposed mentors should provide a letter of support, indicating their willingness to:
Meet frequently with the Scholar to review research progress and discuss future plans;
Give formal feedback at least twice a year;
Provide assistance with writing meeting abstracts, manuscripts, and grants;
Promote opportunities for collaboration, networking, and advancement through participation in professional societies, meeting attendance, writing of invited articles, and reviewing manuscripts in their field;
Attend program-related seminars and retreat
Attend the annual grantees' meeting at NIH
In addition, the primary mentor should assist in the writing of the Research Plan, as described above. The primary mentor will receive 5% salary support unless this is precluded by their own employment status (for example, HHMI investigators may be so precluded).
Provide both candidate mentors with a copy of the Mentor Letter of Support Guidelines, which can be downloaded from the program website. These confidential letters should be sent directly to the program office and must arrive by the application due date.